Visit our Exhibitor Newsletters! 
This newsletter tells you what's new and what to do regarding the Naturally Healthy Children's Expo.  Just click the dates below to view past and present exhibitor newsletters.

July 2007 Newsletter

April 2007 Newsletter

February 2007 Newsletter

December 2006 Newsletter

Exhibiting FAQs
Are you interested in exhibiting at the Naturally Healthy Children's Expo? Here are some answers to exhibitor’s frequently asked questions. Please call us if you need further assistance at 708-361-6000 or email us at info@mynhc.info


For Prospective Exhibitors
Who attends the Naturally Healthy Children’s Expo?
What is the exact date and location of the Naturally Healthy Children’s Expo?
How do I purchase a booth, and how much do they cost?
What is included in the booth price?
Why are corner booths more expensive?
How can I find out what booth spaces are available?
Are there sponsorship opportunities at NHC Expo?
I can't take a booth or a sponsorship at the NHC Expo, but I still want to participate.  Is this possible?

Before the Show
What is the exhibitor manual and why is it important?
How do I get listed on the NHC web site and in the on-site show guide?
How do I order items for my booth, like electricity, carpeting, tables, etc.?
When should I begin to make travel arrangements?
How should I dress for the show?
Where do I ship my booth equipment?
How do I get complimentary passes to send out to my customers, friends, family, etc. before the Expo?


Exhibitor Registration and Badges
Do exhibitors need to wear badges?
How do exhibitors register for badges?
When will we receive our badges?
How do I make changes to my badges after I’ve registered?


Booth Setup and Move Out
When is booth set up and move out?
Can I drive to the dock to unload my booth equipment, and again when the Expo is over?
Can I use my own dolly/hand truck to move my exhibit into and out of my booth?
Will I be required to use union labor to set up my booth?
What are my responsibilities at NHC EXPO?


During the NHC Expo
How will attendees find me at NHC Expo?
What kinds of sales can I expect at NHC Expo?
How can I get help at the Expo if I have a question, if issues arise, etc.?
What is the best way to remember potential customers I’ve spoken with at our booth?


Before the Expo Closes
Your Final Invoice…
Shipping Items Out…
Schedule Your Freight Carrier…


Following the NHC Expo
How do I get a W-9 form?
How can I sign up for future NHC Expos?
Who should I call with questions, or if issues arise following the NHC Expo?

< Back

For Prospective Exhibitors
• Who attends the Naturally Healthy Children’s Expo?
Parents and families who are looking for socially and environmentally responsible ways to keep the planet and their families naturally safe and healthy will attend the NHC Expo.

• What is the exact date and location of the Naturally Healthy Children’s Expo?
The NHC Expo will be held Friday, October 5, 2007 from 10:00AM to 1:30PM; featuring special field trips for Chicagoland students).  Friday evening, at 5:30 there will be an exhibitor mixer reception, and local retail buyers will be invited to attend.  Saturday, October 6 from 10AM to 6PM; and Sunday, October 7 from 10AM to 6PM. NHC Expo will be held at Navy Pier, 600 East Grand Ave., Chicago, IL in Festival Hall A. Click here to learn more about Navy Pier, Chicago’s most popular attraction.

• How do I purchase a booth, and how much do they cost?
Costs vary according to the booth size, location, and the date you purchase the booth.
- From May 2-August 31, 2007; cost for 10 x 10, 10 x 20, 10 x 30 etc. is $12 per square foot. Cost for 5’ x 10’ is $900.
- From September 1 until the NHC Expo October 5, 2007, cost for 10 x 10, 10 x 20, 10 x 30 etc. is $14 per square foot. Cost for 5’ x 10’ is $1100.
- Corner spaces add $100 for all booth configurations.
Not-for-profit organizations can purchase a booth at the reduced rate of $600.

Top

• What is included in the booth price?
- 2 exhibitor badges are included with each 10’ x 10’booth. (Additional exhibitor badges can be purchased for $10 each.)
- Your organization’s name will be listed as an exhibitor on the NHC web site and in the on-site program guide.
- Standard, unbleached muslin background drape, side drape and a 7” x 44” sign with your company’s name is also included.
NHC Expo management has negotiated special reduced rates for tables, chairs, carpeting, electricity, and other booth furnishings.

• Why are corner booths more expensive?
Booths at the end of the row or on a corner are more expensive ($100 per corner) because they are visible from more than one angle or side.

• How can I find out what booth spaces are available?
Call Monica Eggers at NHC Expo Management - (708)361-6000; or e-mail her – monica@mynhc.info

• Are there sponsorship opportunities at NHC Expo?
Yes, there are several opportunities available. Call Mary Beth Rebedeau at (708)361-6000, ex.204; e-mail her at MBR@mynhc.info; or to learn more, or click here for more information.

I can't take a booth or a sponsorship at the NHC Expo, but I still want to participate.  Is this possible?
We realize that sometimes, taking a booth at the NHC Expo isn't possible. Maybe you sell only via the internet. Maybe the scheduling doesn't work for you. Maybe cash flow is tight and the travel and exhibiting expenses are too much right now. Maybe you are a small company just starting and want exposure without expense. To help you, we've developed 2 programs to help your product reach the Chicago market.

Sample Distribution Center, special bins containing your sample products and an ad banner above the product. Samples will be distributed and restocked throughout the NHC Expo. This great cost effective program is available for only $750 not including cost of product, banner design and shipping. Download Sample Distribution Center Contract here

Natural Resource Center, prominently featuring product brochures/restaurant menus/lists of services.  A big wall will feature literature racks that the NHC staff will cheerfully fill with your 8.5 x 11" one page brochures.  NHC families can peruse the racks and pick brochures that interest them.  This is great exposure at little investment - cost is $250 (plus shipping.)  See the Natural Resource Center Contract in the exhibitor's section of our web site, or download Natural Resource Center contract here. 

Top

Before the Show
• What is the exhibitor manual and why is it important?
The exhibitor manual (otherwise known as the exhibitor kit) is the guide to your participation, and contains all of the deadlines, forms, tips, and pertinent information that will help you to maximize your NHC Expo investment. Once you receive the manual, be sure to:
- read the entire manual
- tag important information for easy reference
- complete all pertinent forms in their entirety
- return the forms to the appropriate vendors by deadline to save money (advance orders are at discounted pricing.) Here's a tip - keep copies of your orders and bring them with to the Expo in case of any questions.

NHC Expo exhibitor manuals will be available on-line in late August, and reading the exhibitor kit is very important so that you save money, time, and confusion. Call NHC Expo staff with questions or concerns.

• How do I get listed on the NHC web site and in the on-site show guide?
Included in your booth price is a basic listing, including your company name and web address, on both the NHC Expo web site and the on-site program guide. Sponsors will automatically receive enhanced listing in both. Information about enhancing your company’s listing will be available in the exhibitor kit, being sent in late August.

• How do I order items for my booth, like electricity, carpeting, tables, etc.?
NHC Management has negotiated special package rates for basic items. Information about these special rates will be available in the exhibitor kit, being sent in late August.

• When should I begin to make travel arrangements?
Book all travel arrangements as soon as possible to save money and last minute stress. A list of nearby Chicago area hotels is available at http://www.choosechicago.com/accommodations.html  PLEASE NOTE - NHC Expo is the same week-end as the Chicago Marathon - so the supply of hotel rooms may be tight.  Book early to assure you have a space!

Top

• How should I dress for the show?
You will find people dressed in many different ways. Dress appropriately and encourage your staff to do the same. Some companies opt to dress in a uniform manner and some will dress in an individual manner. Dress is based upon personal preference. VERY IMPORTANT - wear comfortable shoes that are good for standing and walking. It is hard to be happy when your feet hurt!

• Where do I ship my booth equipment?
Shipment addresses will vary depending on when you ship your booth equipment. Consult the exhibitor manual, available in late August, for specific addresses and deadlines, or call Monica Eggers at NHC Expo Management - (708)361-6000, ex. 202; or e-mail her – Monica@mynhc.info

• How do I get complimentary passes to send out to my customers, friends, family, etc. before the Expo?
These customized passes can be ordered from NHC Expo, and following the Expo, you will be invoiced only for the passes your customers, friends, and family uses. See the Exhibitor Manual, available in late August, or call Monica Eggers at NHC Expo Management - (708)361-6000, ex. 202; or e- mail her – Monica@mynhc.info

Top

Exhibitor Registration and Badges
• Do exhibitors need to wear badges?
Yes. All exhibitors should be wearing badges; otherwise, security will not permit you or your staff to enter the NHC Expo before, during, or after the Expo.

• How do exhibitors register for badges?
On-line exhibitor registration will be available in late August, and exhibitors receive 2 badges per 10 x 10 booth. Badges for additional booth personnel can be purchased for $10 each.

• When will we receive our badges?
Your badges can be picked up at the Exhibitor Registration desk in front of Festival Hall A at Chicago’s Navy Pier. Hours are; Friday, October 5 – 12PM – 6PM; Saturday, October 6 – 8AM-6PM; and Sunday, October 7 – 9AM-5PM. We will not mail badges before the NHC Expo.

• How do I make changes to my badges after I’ve registered?
Call Monica Eggers at NHC Expo Management - (708)361-6000, ex. 202; or e- mail her – Monica@mynhc.info

Top

Booth Set Up and Move Out
• When is booth set up and move out?
Booth set up will begin Thursday, October 4, from 12:00 noon until 6PM, and Friday, October 5, from 1-5PM. Move out will be Sunday, October 7, from 5PM-9PM. Exhibitors requiring more time should contact Monica Eggers at NHC Expo Management - (708)361-6000, ex. 202; or e-mail her – Monica@mynhc.info

• Can I drive to the dock to unload my booth equipment, and again when the Expo is over?
Yes, but there are parameters, and special arrangements have to be made. Call Monica Eggers at NHC Expo Management - (708)361-6000, ex. 202; or e-mail her – Monica@mynhc.info

• Can I use my own dolly/hand truck to move my exhibit into and out of my booth?
No, because of union regulations at Navy Pier. However, we have arranged for low cost labor to help you with your move in. Check the order form in the NHC Exhibitor Kit available in late August, or contact Monica Eggers at NHC Expo Management - (708)361-6000, ex. 202; or e-mail her – Monica@mynhc.info

Top

• Will I be required to use union labor to set up my booth?
Possibly, depending on the size of your booth and the configuration. Call Monica Eggers at NHC Expo Management - (708)361-6000, ex. 202; or e-mail her – Monica@mynhc.info

• What are my responsibilities at NHC EXPO?
- Setting up your booth before the show opens on Friday, October 5, 2007 at 5:30 p.m. and tearing down your booth no earlier than 6 p.m. on Sunday, October 7
- Staffing your booth at all times during show hours.

During the NHC Expo
• How will attendees find me at NHC Expo?
NHC Expo attendees are provided with an official program, in which each exhibitor is listed with booth number and web address. The program also includes a map of the Expo floor map so that attendees can direct themselves to particular booths. The staff at NHC Expo also encourages you to do pre-show marketing – postcards, ads, etc. - to alert your customers where to find you.

Top

• What kinds of sales can I expect at NHC Expo?
While sales and orders for future delivery will be made at NHC Expo, many exhibitors find that the contacts they make, and promptly follow-up on, result in sales and orders long after the show is over. NHC Expo exhibitors may find that attendees call, or visit their websites, months after the show and say, “I saw you at NHC Expo.” Additionally, many exhibitors use NHC Expo as a chance to network with other like minded exhibitors.

• How can I get help at the Expo if I have a question, if issues arise, etc.?
You can visit the exhibitor services booth located on the exhibit floor, or ask a member of the NHC Expo team. We will be around to assist you with questions, issues, etc.

• What is the best way to remember potential customers I’ve spoken with at our booth?
Keep careful, organized, accurate records of everything. Take notes while talking with visitors: include when you spoke to someone, their name, phone number, and/or e-mail address, or a particular interest they had. You will be making contact with a lot of different people, so anything that helps you remember them will come in handy later.

Top

Before the Expo Closes…
Your Final Invoice…
If you have any questions or concerns about your final invoice, please be sure to visit the Customer Service Center (in exhibit hall) before the close of the show. All invoices will be available for review.

Shipping Items Out…
Make sure you have properly filled out a Bill of Lading (one for each destination you are shipping to) and that you have turned all your shipping paper work into the Customer Service Center before you leave the exhibition hall.

Schedule Your Freight Carrier…
Please be sure to have your freight carrier of choice scheduled to pick up your exhibit material from the Hall, no later than Sunday 9:00 pm, October 7, 2007 or your freight will be forced to the designated official show carrier.

Top

Following the NHC Expo
• How do I get a W-9 form?
Call Monica Eggers at NHC Expo Management - (708)361-6000, ex. 202; or e- mail her – Monica@mynhc.info

• How can I sign up for future NHC Expos?
You will be able to re-sign for the Chicago 2008 event, as well as the 2008 San Francisco show at Navy Pier. Alternatively, you will receive an e-mail following NHC Expo offering you the opportunity to re-sign at discounted prices for the coming year.

• Who should I call with questions, or if issues arise following the NHC Expo?
Call Monica Eggers at NHC Expo Management - (708)361-6000, ex. 202; or e- mail her – Monica@mynhc.info

Top